Lowongan Kerja Admin Officer Plan International Jakarta Oktober 201911 September 2019 Plan International Jakarta
Rekrutmen Plan International 2019 - Plan International sedang memberi peluang karir untuk Teman-teman melalui Lowongan Kerja Terbaru guna menempati formasi jabatan sebagai Admin Officer yang akan ditempatkan di Jakarta. Silakan lihat persyaratan rekrutmen selengkapnya di bawah ini :
Rekrutmen Plan International 2019Deskripsi Lowongan Kerja Admin Officer Jakarta Terbaru
Yayasan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Administrative Officer role as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses, asset & travel) and organizing company records. preparing invoice and input to SAP system , travel report, fixed asset and low value asset management, maintained & monitoring third party agency (ISS).
DIMENSIONS OF THE ROLE
Key End Result 1 Office facilities & utilities
T.1. Ensuring office facilities well manage and maintaining office equipment
T.2. Monitoring office supplies and stationary including purchase process.
T.3. Ensuring office cleanliness and tidiness
T.4. Ensuring utilities cost effective and efficient
T.5. Coordinate the visitor’s facility arrangement (in liaison with Admin and Logistic Coordinator) .
T. 6 . Prepare payment request for office utilities bills , courier bills , tickets, etc. (input to SAP system) .
T.7. Create and update vendor list for logistics (transporter, warehouse, building management, third party agency) in liaison with Admin & Logistic Coordinator.
T.8. Create PO on system
T.9. Coordination with Executive Coordinator in logistic preparation of meeting and conferences.
Key End Result 2. Fleet Management
T.1. Supervise other support staff (Drivers, Cleaners, Guard, etc.).
T.2. Approves and signs weekly/monthly logbooks, trips, and fuel records,monitors utilization, maintenance and fuel consumption.
T.3. Handle rent car/transportation booking
T.4. Prepare fleet management reporting on monthly basis as per the set reporting standards by the Country Office.
T.5. Ensure the annual vehicles inspections and registrations are done timely.
T.6. Acts as a backup the customer care/reception desk officer as and when assigned.
Key End Result 3. Fixed Asset & Low Asset value management
T.1. To manage the Fixed Asset and Low Fixed Asset
T.2. Compilation the report Fixed Asset from all PIAs / office
T.3. Arrange annually physically check
T.4. Control and manage equipment (disposal, inventory, NEP/inventory reporting, and fleet management)
Key End Result 4 Travel and office expenses report and preparing invoice
T.1. Prepare the quarterly report for traveling outside Indonesia (with coordination with Procurement Officer if ticketing related to meeting/workshop/ training)
T.2. Prepare monthly report for office expenses (office supplies, printer cartridge, office utilities.
T.2. Input PO to SAP System and get approval from Admin Manager
T.3. Prepare breakdown payment data list to Travel Agent for monitoring payment
T.4. Support program for preparing documents for payment., coordination with Project and Procurement.
Key End Result 5 Arrange meeting, events & filing system
T.1. Creating, updating, and maintaining records and databases
T.2. Maintain a company calendar and schedule appointments
T.3 Book meeting rooms as required
T.4 Coordination with Receptionist for distribute and store correspondence (e.g. letters, emails and packages)
T.5. Organizing special functions and social events
T.6. Answer queries by staffs and vendors
- Ensuring utilities cost effective and efficient
- Ensuring office facilities well manage, cleanliness and tidiness
- Asset movement are updated and recorded.
- Administration Manager; Reporting, coordination
- Admin & Logistic Coordinator; Direct report, supervise
- Finance Department; Payment process
- Procurement Specialist & Officer; Coordination.
- Project Staff; Coordination
- Admin PSO & PIA Office; Coordination
- Communication; Coordination
- IT; Coordination
- Vendors; maintain relationship
- Partners; contract management
Technical expertise, skills and knowledge
- Diploma/ Bachelor degree in Administration or any related field .
- Experience in the related field is require for this position.
- Excellent written and verbal communication skills
- Excellent time management skills; ability to prioritize
- Willingness to learn and to grow with organization and motivated to take on additional projects and solve problems
- Self-directed and able to work without supervision
- Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed
- Prior experience as office assistant, office administrator, or handling administrative responsibilities in a related field
- Highly organized multi-tasker who works well in a fast-paced environment
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must
- Experience with SAP Procurement will be preferable
IDR 5 000 0007 000 000,-
All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than September 20, 2019
E arly application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
A range of pre-employment checks will be undertaken in conformity with International's Safeguarding Children and Young People policy.
As an international child centred community development organisation, International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.
Equality, diversity and inclusion is at the very heart of everything that International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.
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